ORLANDO 2023 MUSIC TOUR!
IMPORTANT!
Final Payment- The final trip cost is $1,800. If all of your payments are up to date and no fundraising has been done, your final payment will be $350. The Music Patrons will be sending out a Final Payment email to each family with the final payment amount before the November 30th due date.
Orlando Music Tour Meeting on January 10, 2023 at 7pm at BHS Auditorium for all students going on the trip and at least one parent. This message was also sent out via our Trip Remind on 10/6.
Final Payment- The final trip cost is $1,800. If all of your payments are up to date and no fundraising has been done, your final payment will be $350. The Music Patrons will be sending out a Final Payment email to each family with the final payment amount before the November 30th due date.
Orlando Music Tour Meeting on January 10, 2023 at 7pm at BHS Auditorium for all students going on the trip and at least one parent. This message was also sent out via our Trip Remind on 10/6.
This page is designed for students and parents of the Baldwin High School Music Department ensembles to track information regarding a music tour to Orlando, Florida. The BHS Choirs and Orchestra will perform at Disney Springs, The Marching Band will parade through Magic Kingdom. In between performances, students will enjoy bonding and social growth time at Disney and Universal Parks. Students who will not be in the choir classes, but will be auditioning for Baldwinaires may RSVP and make payments. We will refund your first three payments in the event you do not make it into the Baldwinaires.
Fundraising Opportunities will be forthcoming and will begin over the summer! See the link at the bottom!
Please review the information below and fill-out the RSVP Form regardless of your intentions.
Thank you!
Fundraising Opportunities will be forthcoming and will begin over the summer! See the link at the bottom!
Please review the information below and fill-out the RSVP Form regardless of your intentions.
Thank you!
Baldwin High School Music Department -January 19-24, 2023
All expenses are included in the cost of this Orlando 2023 Music Tour!
IMPORTANT! The performance dates and times are scheduled by Disney and are pretty solid. However, there is no guarantee. Dates and times can be bumped for a number of reasons that are out of our control. It's unlikely to change, but possible due to unforeseeable circumstances like weather, mechanical breakdowns, and more.
Thursday, January 19
HOTEL ACCOMMODATIONS
Springhill Suites by Marriott ,Orlando Lake Buena Vista in Marriott Village.
8601 Vineland Ave. Orlando, FL 32831
https://www.marriott.com/en-us/hotels/mcolx-springhill-suites-orlando-lake-buena-vista-in-marriott-village/overview/
ROOMING INFORMATION- Room Signups are Complete!
Room sign-ups will begin Nov. 1st and will end Nov. 4th outside the band room. A list of names of students going on the trip is posted outside the bandroom for your reference. Here are our rooming rules and regulations.
#1. Rooms cannot be co-ed & students in relationships may not room together. You may room with members of other ensembles.
#2. Fill your room with 4 students total.
#3. Do not cross off names without permission from that person.
#4. Students not signed up for a room by Friday will be assigned a room and roommates. If you do not have a roommate, we will help you. Please see your director in person.
#5. Any student may sign-up regardless of seniority. Deadline will be Nov. 4th.
See your director with any questions or concerns.
AIRLINE/TRANSPORTATION INFORMATION
We will be busing to Southwest Airlines. More details to follow!
As of August 13th, 2022- 18 and older only need a regular, up-to-date state issued driver's licence or a passport. As of now, there are no further requirements for ID such as RealID.
TSA does not require children under 18 to provide identification when traveling within the United States.
TSA Packing Rules
COST AND PAYMENTS= $1,800 All Expenses are Included!
#1. June 30th= $200
#2. July 31st= $200
#3. August 31st= $350
#4. September 30th= $350
#5. October 31st= $350
#6. November 30th= Final Payment= $350. If all of your payments are up to date and no fundraising has been done, your final payment will be $350. The Music Patrons will be sending out a Final Payment email with the final payment amount before the last payment due date November 30th.
PLEASE PLACE CHECKS DIRECTLY IN YOUR DIRECTOR'S MAILBOX.
Make checks payable to: Baldwin Highlander Music Patrons
TRAVEL INSURANCE
We HIGHLY RECOMMEND that all students purchase Direct Travel Liability Insurance!
Benefits Include:
Direct Travel/Choice Music Tours carry the following bodily injury liability coverage:
All expenses are included in the cost of this Orlando 2023 Music Tour!
IMPORTANT! The performance dates and times are scheduled by Disney and are pretty solid. However, there is no guarantee. Dates and times can be bumped for a number of reasons that are out of our control. It's unlikely to change, but possible due to unforeseeable circumstances like weather, mechanical breakdowns, and more.
Thursday, January 19
- Depart Baldwin High School at 5:00 p.m.
- Arrive at Pittsburgh International Airport (PIT) at 6:00 p.m.
- Southwest Airlines departure from PIT at 8:40 p.m.
- Arrive Orlando International Airport (MCO) at 11:00 p.m.
- Charter motor coach transfer to the hotel.
- Hotel check-in at Springhill Suites Marriot Village.
- Hotel security on duty from 12:00 a.m. until 7:00 a.m.
- Breakfast at the hotel.
- Bus transfer to Disney's Epcot.
- Lunch and dinner with a Disney Dining Card
- Harmonious
- Bus transfer to the hotel.
- Hotel security on duty from 12:00 a.m. until 6:00 a.m.
- Breakfast at the hotel.
- Bus transfer to Magic Kingdom.
- Lunch and dinner with a Disney Dining Card
- 2:35 P.M. MARCHING BAND performance in the Magic Kingdom March
- Disney Enchantment fireworks spectacular
- Bus transfer to the hotel via Disney transportation
- Hotel security on duty from 11:00 p.m. until 6:00 a.m.
- Breakfast at hotel.
- Bus transfers for Symphonic Orchestra and Chorus via charter motor coach.
- 11:00 A.M. SYMPHONIC ORCHESTRA performance on the Disney Springs Stage "Waterside Stage".
- 12:30 P.M. BHS CHORUS performance on the Disney Springs Stage.
- Admission to Disney's Hollywood Studios
- Lunch and dinner with a Disney Dining Card
- Fantastic!
- Bus transfer to the hotel.
- Hotel security on duty from 11:00 p.m. until 6:00 a.m.
- Breakfast at the hotel.
- Bus to Universal Orlando
- Lunch and dinner with cash stipends
- Bus transfer to Disney Springs
- Bus transfer to the hotel.
- Hotel security on duty from 11:00 p.m. until 6:00 a.m.
- Breakfast at the hotel.
- Bus to Universal Orlando
- Lunch and dinner today with cash stipends
- Charter motor coach transportation to Orlando International Airport (MCO)
- Southwest Airlines departure from MCO at 8:30 p.m.
- Arrive Pittsburgh International Airport at 10:50 p.m.
- Charter motor coach transfer from PIT to Baldwin High School.
- Arrive at Baldwin High School at 12:00 a.m.
HOTEL ACCOMMODATIONS
Springhill Suites by Marriott ,Orlando Lake Buena Vista in Marriott Village.
8601 Vineland Ave. Orlando, FL 32831
https://www.marriott.com/en-us/hotels/mcolx-springhill-suites-orlando-lake-buena-vista-in-marriott-village/overview/
ROOMING INFORMATION- Room Signups are Complete!
Room sign-ups will begin Nov. 1st and will end Nov. 4th outside the band room. A list of names of students going on the trip is posted outside the bandroom for your reference. Here are our rooming rules and regulations.
#1. Rooms cannot be co-ed & students in relationships may not room together. You may room with members of other ensembles.
#2. Fill your room with 4 students total.
#3. Do not cross off names without permission from that person.
#4. Students not signed up for a room by Friday will be assigned a room and roommates. If you do not have a roommate, we will help you. Please see your director in person.
#5. Any student may sign-up regardless of seniority. Deadline will be Nov. 4th.
See your director with any questions or concerns.
AIRLINE/TRANSPORTATION INFORMATION
We will be busing to Southwest Airlines. More details to follow!
As of August 13th, 2022- 18 and older only need a regular, up-to-date state issued driver's licence or a passport. As of now, there are no further requirements for ID such as RealID.
TSA does not require children under 18 to provide identification when traveling within the United States.
TSA Packing Rules
COST AND PAYMENTS= $1,800 All Expenses are Included!
#1. June 30th= $200
#2. July 31st= $200
#3. August 31st= $350
#4. September 30th= $350
#5. October 31st= $350
#6. November 30th= Final Payment= $350. If all of your payments are up to date and no fundraising has been done, your final payment will be $350. The Music Patrons will be sending out a Final Payment email with the final payment amount before the last payment due date November 30th.
PLEASE PLACE CHECKS DIRECTLY IN YOUR DIRECTOR'S MAILBOX.
Make checks payable to: Baldwin Highlander Music Patrons
TRAVEL INSURANCE
We HIGHLY RECOMMEND that all students purchase Direct Travel Liability Insurance!
Benefits Include:
- Trip Cancellation
- Trip Interruption
- Travel Delay – 6 hours
- Missed Connection – 3 hours
- Baggage/Personal Effects
- Baggage Delay -24 hours
- Non-Medical Emergency Evacuation
- Accident & Sickness Medical Expense
- Emergency Evacuation & Repatriation
- Cancel for Any Reason (CFAR)
- Not available to residents of New York State
- Not eligible for new trips that are within 90 days of departure
- Cannot be included in pre-paid costs, each individual traveler must follow a customized link for your group and purchase on their own
Direct Travel/Choice Music Tours carry the following bodily injury liability coverage:
- Bodily injury liability - $1,000,000 each person, $1,000,000 each occurrence
- $10,000,000 Umbrella Liability Insurance Policy
- Direct Travel and Choice Music Tours are also covered by an Errors and Omissions policy.
| Travel Insurance Coverage Information |
| Travel Insurance Rates |
TO PURCHASE TRAVEL INSURANCE, PLEASE COPY THE LINK BELOW AND PASTE IT INTO YOUR BROWSER.
The link will not open directly.
COMMUNICATION- Remind
To receive up-to-date information, please sign-up for our trip Remind App below.
Due to size limits, please only sign up for student or parent respectively.
STUDENTS ONLY: @bhstour23s
PARENTS ONLY: @bhstour23p
ORLANDO TOUR RSVP FORM
Fill out the form below and RESERVE YOUR SEAT NOW!
To receive up-to-date information, please sign-up for our trip Remind App below.
Due to size limits, please only sign up for student or parent respectively.
STUDENTS ONLY: @bhstour23s
PARENTS ONLY: @bhstour23p
ORLANDO TOUR RSVP FORM
Fill out the form below and RESERVE YOUR SEAT NOW!
ELIGIBILITY REQUIREMENTS
All band, choir, and orchestra students in the Baldwin High School Music Department going on this tour must maintain a good behavioral, attendance, and academic standing. A student may be barred from attending the trip due to behavioral issues deemed serious enough to warrant concern by the music directors and administrators. Students must also adhere to the school district's attendance and eligibility policies. Students can be barred from participation in the trip if these expectations are not met. Refunds cannot be given if a student becomes ineligible under the district's policies.
A student shall be placed on academic probation if they fail to maintain a 2.0 overall grade point average and passing grades in English, mathematics, social studies, and science (if scheduled). A student on academic probation shall have their academic progress monitored by the principal or designee on a weekly basis and shall remain on academic probation for the remainder of the season for the activity in which the student is participating. A student will be declared academically ineligible for extracurricular activities if they fail to maintain a minimum of passing grades in at least four full-credit subjects, or the equivalent, as of each Friday during a grading period. Additionally, any student on academic probation that is not making adequate progress as determined by the principal or designee shall also be declared ineligible as of each Friday during a grading period.
All band, choir, and orchestra students in the Baldwin High School Music Department going on this tour must maintain a good behavioral, attendance, and academic standing. A student may be barred from attending the trip due to behavioral issues deemed serious enough to warrant concern by the music directors and administrators. Students must also adhere to the school district's attendance and eligibility policies. Students can be barred from participation in the trip if these expectations are not met. Refunds cannot be given if a student becomes ineligible under the district's policies.
A student shall be placed on academic probation if they fail to maintain a 2.0 overall grade point average and passing grades in English, mathematics, social studies, and science (if scheduled). A student on academic probation shall have their academic progress monitored by the principal or designee on a weekly basis and shall remain on academic probation for the remainder of the season for the activity in which the student is participating. A student will be declared academically ineligible for extracurricular activities if they fail to maintain a minimum of passing grades in at least four full-credit subjects, or the equivalent, as of each Friday during a grading period. Additionally, any student on academic probation that is not making adequate progress as determined by the principal or designee shall also be declared ineligible as of each Friday during a grading period.
Frequently Asked Questions:
Q. Will parents be able to go on the trip?
A. Due to logistics and student safety, family members will need to coordinate their own travel to Orlando. Itineraries change for many reasons. We will provide updates as best we can. Be sure to check with us before scheduling flights and making reservations. Due to the possibility of itinerary changes, parents and family members should make arrangement for their own tickets.
Q. Will the price per student change?
A. More than likely it will be lower than what was initially proposed. We are working to find ways to save money. As we move closer to the first week of September, we will have a final price.
Q. Watching performances. Can we see our child perform?
A. You may watch the performance at Disney in person. Often there are parents who either live stream the performances or share recordings. We will let you know.
Q. Is it too late to join the trip?
A. No, when we return to school, that first week, we will solidify and finalize the trip list. We will set a non-refundability date and move forward from there.
Q. I have questions about the insurance. Who should I contact?
A. Please contact the travel insurance company directly.
A. Due to logistics and student safety, family members will need to coordinate their own travel to Orlando. Itineraries change for many reasons. We will provide updates as best we can. Be sure to check with us before scheduling flights and making reservations. Due to the possibility of itinerary changes, parents and family members should make arrangement for their own tickets.
Q. Will the price per student change?
A. More than likely it will be lower than what was initially proposed. We are working to find ways to save money. As we move closer to the first week of September, we will have a final price.
Q. Watching performances. Can we see our child perform?
A. You may watch the performance at Disney in person. Often there are parents who either live stream the performances or share recordings. We will let you know.
Q. Is it too late to join the trip?
A. No, when we return to school, that first week, we will solidify and finalize the trip list. We will set a non-refundability date and move forward from there.
Q. I have questions about the insurance. Who should I contact?
A. Please contact the travel insurance company directly.
AIRLINE/TRANSPORTATION INFORMATION
AIRLINE/TRANSPORTATION INFORMATION
We will be busing to Southwest Airlines. More details to follow!
IDENTIFICATION
18 and older= Need a regular, up-to-date state issued driver's licence or a passport. Other acceptable forms, see below. As of now, there are no further requirements for ID such as RealID.
Under 18= no need to provide identification when traveling within the United States.
If further ID information is needed, click below.
TSA Packing Rules- Educate yourself on the rules that the TSA have in place.
We will be busing to Southwest Airlines. More details to follow!
IDENTIFICATION
18 and older= Need a regular, up-to-date state issued driver's licence or a passport. Other acceptable forms, see below. As of now, there are no further requirements for ID such as RealID.
Under 18= no need to provide identification when traveling within the United States.
If further ID information is needed, click below.
TSA Packing Rules- Educate yourself on the rules that the TSA have in place.
Chaperone Application - due September 30th
| 2022 Orlando Trip Chaperone Interest Form |
