ORLANDO 2023 MUSIC TOUR!
Departure Procedures
1. If you ordered pizza, it arrives at 4 and will be served in the band room.
2. All others= Arrive by 4:30 in the auditorium lobby.
3. Check-in at the front desk.
4. Give the nurse any last minute Meds.
5. Get your luggage and wait for the buses to arrive at 5. Buses will be lined up outside the auditorium. The front bus= 1, middle bus= 2, and last bus= 3.
6. We will take roll and GO!
2. All others= Arrive by 4:30 in the auditorium lobby.
3. Check-in at the front desk.
4. Give the nurse any last minute Meds.
5. Get your luggage and wait for the buses to arrive at 5. Buses will be lined up outside the auditorium. The front bus= 1, middle bus= 2, and last bus= 3.
6. We will take roll and GO!
Airport Bus Seating Chart
You will ride these buses to and from the airport. No Co-ed Seating. Exact seats don't matter, but you must leave front, middle, and back seats open for chaperones. All seating assignments are subject to change.
Airport Procedures
1. When we arrive at the airport, CHAPERONES will first get off of the bus and will get their luggage.
2. Once CHAPERONES are in place, then students will depart the bus to get their luggage, and find their assigned CHAPERONE.
3. Once CHAPERONES have all of their students accounted for, they can move into the airport to the Southwest counter for check-in and checking of their luggage.
4. Once all students in an assigned group have checked their luggage, the group can move to Security.
5. Once all students in an assigned group have gone through Security, the CHAPERONES can escort their students to the assigned gate.
2. Once CHAPERONES are in place, then students will depart the bus to get their luggage, and find their assigned CHAPERONE.
3. Once CHAPERONES have all of their students accounted for, they can move into the airport to the Southwest counter for check-in and checking of their luggage.
4. Once all students in an assigned group have checked their luggage, the group can move to Security.
5. Once all students in an assigned group have gone through Security, the CHAPERONES can escort their students to the assigned gate.
Orlando Bus Seating Chart
These are the seats in which you will sit while in Orlando. Sunday's bus transfers will change depending upon which performing group you are in. All seating assignments are subject to change.
ROOM LISTS
One we arrive at the hotel and get settled with the front desk, we will post which rooms numbers each group is assigned.
ITINERARY
Please remember, the itinerary can change due to weather, bus issues, logistics, Disney rules, etc. We will communicate deviations from the itinerary via Remind.
Baldwin High School Music Department -January 19-24, 2023
All expenses are included in the cost of this Orlando 2023 Music Tour!
IMPORTANT! The performance dates and times are scheduled by Disney and are pretty solid. However, there is no guarantee. Dates and times can be bumped for a number of reasons that are out of our control. It's unlikely to change, but possible due to unforeseeable circumstances like weather, mechanical breakdowns, and more.
HOTEL ACCOMMODATIONS
Springhill Suites by Marriott ,Orlando Lake Buena Vista in Marriott Village.
8601 Vineland Ave. Orlando, FL 32831
https://www.marriott.com/en-us/hotels/mcolx-springhill-suites-orlando-lake-buena-vista-in-marriott-village/overview/
ROOMING INFORMATION- Room Signups are Complete!
Room sign-ups will begin Nov. 1st and will end Nov. 4th outside the band room. A list of names of students going on the trip is posted outside the bandroom for your reference. Here are our rooming rules and regulations.
#1. Rooms cannot be co-ed & students in relationships may not room together. You may room with members of other ensembles.
#2. Fill your room with 4 students total.
#3. Do not cross off names without permission from that person.
#4. Students not signed up for a room by Friday will be assigned a room and roommates. If you do not have a roommate, we will help you. Please see your director in person.
#5. Any student may sign-up regardless of seniority. Deadline will be Nov. 4th.
See your director with any questions or concerns.
AIRLINE/TRANSPORTATION INFORMATION
Specific flight information can now be found in the 2023 Orlando Trip Packet using the link at the top of this page.
We will be busing to Southwest Airlines. More details to follow!
As of August 13th, 2022- 18 and older only need a regular, up-to-date state issued driver's licence or a passport. As of now, there are no further requirements for ID such as RealID.
TSA does not require children under 18 to provide identification when traveling within the United States.
TSA Packing Rules
COST AND PAYMENTS= $1,800 All Expenses are Included!
#1. June 30th= $200
#2. July 31st= $200
#3. August 31st= $350
#4. September 30th= $350
#5. October 31st= $350
#6. November 30th= Final Payment= $350. If all of your payments are up to date and no fundraising has been done, your final payment will be $350. The Music Patrons will be sending out a Final Payment email with the final payment amount before the last payment due date November 30th.
PLEASE PLACE CHECKS DIRECTLY IN YOUR DIRECTOR'S MAILBOX.
Make checks payable to: Baldwin Highlander Music Patrons
TRAVEL INSURANCE
We HIGHLY RECOMMEND that all students purchase Direct Travel Liability Insurance!
Benefits Include:
Direct Travel/Choice Music Tours carry the following bodily injury liability coverage:
All expenses are included in the cost of this Orlando 2023 Music Tour!
IMPORTANT! The performance dates and times are scheduled by Disney and are pretty solid. However, there is no guarantee. Dates and times can be bumped for a number of reasons that are out of our control. It's unlikely to change, but possible due to unforeseeable circumstances like weather, mechanical breakdowns, and more.
HOTEL ACCOMMODATIONS
Springhill Suites by Marriott ,Orlando Lake Buena Vista in Marriott Village.
8601 Vineland Ave. Orlando, FL 32831
https://www.marriott.com/en-us/hotels/mcolx-springhill-suites-orlando-lake-buena-vista-in-marriott-village/overview/
ROOMING INFORMATION- Room Signups are Complete!
Room sign-ups will begin Nov. 1st and will end Nov. 4th outside the band room. A list of names of students going on the trip is posted outside the bandroom for your reference. Here are our rooming rules and regulations.
#1. Rooms cannot be co-ed & students in relationships may not room together. You may room with members of other ensembles.
#2. Fill your room with 4 students total.
#3. Do not cross off names without permission from that person.
#4. Students not signed up for a room by Friday will be assigned a room and roommates. If you do not have a roommate, we will help you. Please see your director in person.
#5. Any student may sign-up regardless of seniority. Deadline will be Nov. 4th.
See your director with any questions or concerns.
AIRLINE/TRANSPORTATION INFORMATION
Specific flight information can now be found in the 2023 Orlando Trip Packet using the link at the top of this page.
We will be busing to Southwest Airlines. More details to follow!
As of August 13th, 2022- 18 and older only need a regular, up-to-date state issued driver's licence or a passport. As of now, there are no further requirements for ID such as RealID.
TSA does not require children under 18 to provide identification when traveling within the United States.
TSA Packing Rules
COST AND PAYMENTS= $1,800 All Expenses are Included!
#1. June 30th= $200
#2. July 31st= $200
#3. August 31st= $350
#4. September 30th= $350
#5. October 31st= $350
#6. November 30th= Final Payment= $350. If all of your payments are up to date and no fundraising has been done, your final payment will be $350. The Music Patrons will be sending out a Final Payment email with the final payment amount before the last payment due date November 30th.
PLEASE PLACE CHECKS DIRECTLY IN YOUR DIRECTOR'S MAILBOX.
Make checks payable to: Baldwin Highlander Music Patrons
TRAVEL INSURANCE
We HIGHLY RECOMMEND that all students purchase Direct Travel Liability Insurance!
Benefits Include:
- Trip Cancellation
- Trip Interruption
- Travel Delay – 6 hours
- Missed Connection – 3 hours
- Baggage/Personal Effects
- Baggage Delay -24 hours
- Non-Medical Emergency Evacuation
- Accident & Sickness Medical Expense
- Emergency Evacuation & Repatriation
- Cancel for Any Reason (CFAR)
- Not available to residents of New York State
- Not eligible for new trips that are within 90 days of departure
- Cannot be included in pre-paid costs, each individual traveler must follow a customized link for your group and purchase on their own
Direct Travel/Choice Music Tours carry the following bodily injury liability coverage:
- Bodily injury liability - $1,000,000 each person, $1,000,000 each occurrence
- $10,000,000 Umbrella Liability Insurance Policy
- Direct Travel and Choice Music Tours are also covered by an Errors and Omissions policy.
| Travel Insurance Coverage Information |
| Travel Insurance Rates |
TO PURCHASE TRAVEL INSURANCE, PLEASE COPY THE LINK BELOW AND PASTE IT INTO YOUR BROWSER.
The link will not open directly.
COMMUNICATION- Remind
To receive up-to-date information, please sign-up for our trip Remind App below.
Due to size limits, please only sign up for student or parent respectively.
STUDENTS ONLY: @bhstour23s
PARENTS ONLY: @bhstour23p
ORLANDO TOUR RSVP FORM
Fill out the form below and RESERVE YOUR SEAT NOW!
To receive up-to-date information, please sign-up for our trip Remind App below.
Due to size limits, please only sign up for student or parent respectively.
STUDENTS ONLY: @bhstour23s
PARENTS ONLY: @bhstour23p
ORLANDO TOUR RSVP FORM
Fill out the form below and RESERVE YOUR SEAT NOW!
ELIGIBILITY REQUIREMENTS
All band, choir, and orchestra students in the Baldwin High School Music Department going on this tour must maintain a good behavioral, attendance, and academic standing. A student may be barred from attending the trip due to behavioral issues deemed serious enough to warrant concern by the music directors and administrators. Students must also adhere to the school district's attendance and eligibility policies. Students can be barred from participation in the trip if these expectations are not met. Refunds cannot be given if a student becomes ineligible under the district's policies.
A student shall be placed on academic probation if they fail to maintain a 2.0 overall grade point average and passing grades in English, mathematics, social studies, and science (if scheduled). A student on academic probation shall have their academic progress monitored by the principal or designee on a weekly basis and shall remain on academic probation for the remainder of the season for the activity in which the student is participating. A student will be declared academically ineligible for extracurricular activities if they fail to maintain a minimum of passing grades in at least four full-credit subjects, or the equivalent, as of each Friday during a grading period. Additionally, any student on academic probation that is not making adequate progress as determined by the principal or designee shall also be declared ineligible as of each Friday during a grading period.
All band, choir, and orchestra students in the Baldwin High School Music Department going on this tour must maintain a good behavioral, attendance, and academic standing. A student may be barred from attending the trip due to behavioral issues deemed serious enough to warrant concern by the music directors and administrators. Students must also adhere to the school district's attendance and eligibility policies. Students can be barred from participation in the trip if these expectations are not met. Refunds cannot be given if a student becomes ineligible under the district's policies.
A student shall be placed on academic probation if they fail to maintain a 2.0 overall grade point average and passing grades in English, mathematics, social studies, and science (if scheduled). A student on academic probation shall have their academic progress monitored by the principal or designee on a weekly basis and shall remain on academic probation for the remainder of the season for the activity in which the student is participating. A student will be declared academically ineligible for extracurricular activities if they fail to maintain a minimum of passing grades in at least four full-credit subjects, or the equivalent, as of each Friday during a grading period. Additionally, any student on academic probation that is not making adequate progress as determined by the principal or designee shall also be declared ineligible as of each Friday during a grading period.
Frequently Asked Questions:
Q. Will parents be able to go on the trip?
A. Due to logistics and student safety, family members will need to coordinate their own travel to Orlando. Itineraries change for many reasons. We will provide updates as best we can. Be sure to check with us before scheduling flights and making reservations. Due to the possibility of itinerary changes, parents and family members should make arrangement for their own tickets.
Q. Will the price per student change?
A. More than likely it will be lower than what was initially proposed. We are working to find ways to save money. As we move closer to the first week of September, we will have a final price.
Q. Watching performances. Can we see our child perform?
A. You may watch the performance at Disney in person. Often there are parents who either live stream the performances or share recordings. We will let you know.
Q. Is it too late to join the trip?
A. No, when we return to school, that first week, we will solidify and finalize the trip list. We will set a non-refundability date and move forward from there.
Q. I have questions about the insurance. Who should I contact?
A. Please contact the travel insurance company directly.
A. Due to logistics and student safety, family members will need to coordinate their own travel to Orlando. Itineraries change for many reasons. We will provide updates as best we can. Be sure to check with us before scheduling flights and making reservations. Due to the possibility of itinerary changes, parents and family members should make arrangement for their own tickets.
Q. Will the price per student change?
A. More than likely it will be lower than what was initially proposed. We are working to find ways to save money. As we move closer to the first week of September, we will have a final price.
Q. Watching performances. Can we see our child perform?
A. You may watch the performance at Disney in person. Often there are parents who either live stream the performances or share recordings. We will let you know.
Q. Is it too late to join the trip?
A. No, when we return to school, that first week, we will solidify and finalize the trip list. We will set a non-refundability date and move forward from there.
Q. I have questions about the insurance. Who should I contact?
A. Please contact the travel insurance company directly.
AIRLINE/TRANSPORTATION INFORMATION
AIRLINE/TRANSPORTATION INFORMATION
We will be busing to Southwest Airlines. More details to follow!
IDENTIFICATION
18 and older= Need a regular, up-to-date state issued driver's licence or a passport. Other acceptable forms, see below. As of now, there are no further requirements for ID such as RealID.
Under 18= no need to provide identification when traveling within the United States.
If further ID information is needed, click below.
TSA Packing Rules- Educate yourself on the rules that the TSA have in place.
We will be busing to Southwest Airlines. More details to follow!
IDENTIFICATION
18 and older= Need a regular, up-to-date state issued driver's licence or a passport. Other acceptable forms, see below. As of now, there are no further requirements for ID such as RealID.
Under 18= no need to provide identification when traveling within the United States.
If further ID information is needed, click below.
TSA Packing Rules- Educate yourself on the rules that the TSA have in place.
Chaperone Application - due September 30th
| 2022 Orlando Trip Chaperone Interest Form |
