ORLANDO 2025 MUSIC TOUR!
UPDATES
7/12/24- Flight Changes- we were able to get the entire group on a single flight.
9/9/24- Published the Room Sign-ups, Sent out via Remind, Canvas, and announced and handed out forms in classes.
9/10/24- Chaperone Applications published/released and Optional Travel Insurance deadline reminder sent out.
9/24/24- Updated flight info from Baltimore Airport, changed to Pittsburgh. We are all on one flight!
10/5/25- Dietary Restrictions Form released. T-shirt Form released.
11/13/24- Final Payment Update. Final payment is $425, a little higher than anticipated.
11/14/24- Choir Performance CONFIRMED by DISNEY!
12/1- Box Truck load date confirmed; Orchestra performance time CONFIRMED; and Marching Band performance time CONFIRMED.
12/5- Bus-to-Airport Departure times published. Note: Weather may cause this time to change.
12/19 Students not yet on our Disney Remind were emailed to join.
12/30- Bus Seatmate Sign-ups Published. Due by Friday, Jan. 3rd. TSA "Preparing for Takeoff" Brochure published here & shared out.
9/9/24- Published the Room Sign-ups, Sent out via Remind, Canvas, and announced and handed out forms in classes.
9/10/24- Chaperone Applications published/released and Optional Travel Insurance deadline reminder sent out.
9/24/24- Updated flight info from Baltimore Airport, changed to Pittsburgh. We are all on one flight!
10/5/25- Dietary Restrictions Form released. T-shirt Form released.
11/13/24- Final Payment Update. Final payment is $425, a little higher than anticipated.
11/14/24- Choir Performance CONFIRMED by DISNEY!
12/1- Box Truck load date confirmed; Orchestra performance time CONFIRMED; and Marching Band performance time CONFIRMED.
12/5- Bus-to-Airport Departure times published. Note: Weather may cause this time to change.
12/19 Students not yet on our Disney Remind were emailed to join.
12/30- Bus Seatmate Sign-ups Published. Due by Friday, Jan. 3rd. TSA "Preparing for Takeoff" Brochure published here & shared out.
ITINERARY- Tentative
Welcome to the Baldwin High School Music Department Orlando Music Tour Home Page! We are so excited to offer this opportunity to our music students who work so hard to learn and perform music for our community. Please read all of the information below (We know, it's a lot). But, we want to make sure we have everything covered as we join together to give our students the experience of a lifetime! The information below is what we have so far. Please let us know if we've missed anything or if there are questions.
Thank you!
Mr. George
Ms. Palmer
Mr. Tranter
& The Baldwin-Highlander Music Patrons
Please keep this in mind: The itinerary can change due to Disney's performance schedule, weather, bus issues, logistics, Disney rules, etc. The performances listed below have been tentatively established by Disney. However, they have been known to change performance dates and times.
In order to keep costs down, we will be leaving VERY EARLY and we will room Quint Occupancy.
Monday, January 13 PACK & LOAD TRUCK
Load instruments & uniforms in the box truck
Location: BHS Band Lot
Time: Evening/TBA
Tuesday, January 14, LUGGAGE & MEDS DROP-OFF
(Box Truck leaves A.M.)
Luggage and Meds Drop-Off
Location: BHS Auditorium Lobby
Time: After school until 6pm
Wednesday, January 15, 2025
Charter bus from BHS to PGH Intl. VERY EARLY MORNING!
3:30 am Students Report to BHS
4:00 am Bus Departs
4:45 am Arrive at Airport (2 hours in advance)
6:45 Flight Departure
Depart PGH Intl. on SW for Orlando (MCO) on SW Flight #137 at 6:45 a.m.
Arrive at Orlando International Airport (MCO) at 9:20 a.m.
Depart MCO via charter around 11:30 a.m. to drop luggage, proceed to Epcot
Lunch and dinner with a $45 Disney Dining Card
Luminous The Symphony of Us at 9:00 p.m.
https://disneyworld.disney.go.com/entertainment/epcot/luminous-the-symphony-us/
Charter bus transfer to the hotel at 9:45 p.m.
Room check at 11:00 p.m. Multiple Security Guards on duty until 6:00 a.m.
Thursday, January 16
All eat Breakfast together at the hotel
Charter motor coach transfer to Disney's Magic Kingdom
Lunch and dinner with a $45 Disney Dining Card
Baldwin High School Marching Band performance on the Magic Kingdom at 2:20 PM.
Happily Ever After fireworks spectacular
Charter motor coach transfer to the hotel late in the evening
Room check. Multiple Security Guards on duty until 6:00 a.m.
Friday, January 17
All eat Breakfast together at the hotel
Charter motor coach transfer to Disney Springs
Orchestra performances at Disney Springs Waterside Stage at 10:30 AM. Confirmed: 12/1/24
Baldwin High School Choir at Disney Springs Waterside Stage at 1:00 PM. Confirmed: 11/14/24.
Charter motor coach transfer to Hollywood Studios
Lunch and dinner with a $45 Disney dining card
Fantasmic!
Charter motor coach transfer to the hotel
Room check. Multiple Security Guards on duty until 6:00 a.m.
Saturday, January 18
All eat Breakfast together at the hotel
Load Box Truck- A.M.
Charter motor coach transfer to Universal Orlando
Admission to Islands of Adventure and Universal Studios
Lunch and dinner with a $45 cash stipend
Charter motor coach transfer to the hotel at park close
Room check. Multiple Security guards on duty until 6:00 a.m.
Sunday, January 19
All eat Breakfast together at the hotel and check-out
Charter motor coach transfer to Universal Orlando
Admission to Islands of Adventure and Universal Studios
Lunch and dinner with a $45 cash stipend
Charter Bus to MCO around 4:00 p.m.
Depart Orlando to PGH on SW Airlines at 7:15 p.m.
Arrive at PIT on Southwest flight #652 at 9:40 p.m.
Monday, January 20th- No School!
IMPORTANT! For families trying to coordinate seeing their children perform in person at Disney: NOTE: The specific performance dates and times are controlled by Disney, so they are TENTATIVE. Once we have applied to Disney and the performances are scheduled, they are unlikely to change. HOWEVER, it is possible due to unforeseeable circumstances like Disney's logistics, weather, mechanical breakdowns, and more. Unfortunately, things change and there is no guarantee that your child's performance will 100% happen on the day they have scheduled. Dates and times can be bumped for a number of reasons that are out of our control.
Thank you!
Mr. George
Ms. Palmer
Mr. Tranter
& The Baldwin-Highlander Music Patrons
Please keep this in mind: The itinerary can change due to Disney's performance schedule, weather, bus issues, logistics, Disney rules, etc. The performances listed below have been tentatively established by Disney. However, they have been known to change performance dates and times.
In order to keep costs down, we will be leaving VERY EARLY and we will room Quint Occupancy.
Monday, January 13 PACK & LOAD TRUCK
Load instruments & uniforms in the box truck
Location: BHS Band Lot
Time: Evening/TBA
Tuesday, January 14, LUGGAGE & MEDS DROP-OFF
(Box Truck leaves A.M.)
Luggage and Meds Drop-Off
Location: BHS Auditorium Lobby
Time: After school until 6pm
Wednesday, January 15, 2025
Charter bus from BHS to PGH Intl. VERY EARLY MORNING!
3:30 am Students Report to BHS
4:00 am Bus Departs
4:45 am Arrive at Airport (2 hours in advance)
6:45 Flight Departure
Depart PGH Intl. on SW for Orlando (MCO) on SW Flight #137 at 6:45 a.m.
Arrive at Orlando International Airport (MCO) at 9:20 a.m.
Depart MCO via charter around 11:30 a.m. to drop luggage, proceed to Epcot
Lunch and dinner with a $45 Disney Dining Card
Luminous The Symphony of Us at 9:00 p.m.
https://disneyworld.disney.go.com/entertainment/epcot/luminous-the-symphony-us/
Charter bus transfer to the hotel at 9:45 p.m.
Room check at 11:00 p.m. Multiple Security Guards on duty until 6:00 a.m.
Thursday, January 16
All eat Breakfast together at the hotel
Charter motor coach transfer to Disney's Magic Kingdom
Lunch and dinner with a $45 Disney Dining Card
Baldwin High School Marching Band performance on the Magic Kingdom at 2:20 PM.
Happily Ever After fireworks spectacular
Charter motor coach transfer to the hotel late in the evening
Room check. Multiple Security Guards on duty until 6:00 a.m.
Friday, January 17
All eat Breakfast together at the hotel
Charter motor coach transfer to Disney Springs
Orchestra performances at Disney Springs Waterside Stage at 10:30 AM. Confirmed: 12/1/24
Baldwin High School Choir at Disney Springs Waterside Stage at 1:00 PM. Confirmed: 11/14/24.
Charter motor coach transfer to Hollywood Studios
Lunch and dinner with a $45 Disney dining card
Fantasmic!
Charter motor coach transfer to the hotel
Room check. Multiple Security Guards on duty until 6:00 a.m.
Saturday, January 18
All eat Breakfast together at the hotel
Load Box Truck- A.M.
Charter motor coach transfer to Universal Orlando
Admission to Islands of Adventure and Universal Studios
Lunch and dinner with a $45 cash stipend
Charter motor coach transfer to the hotel at park close
Room check. Multiple Security guards on duty until 6:00 a.m.
Sunday, January 19
All eat Breakfast together at the hotel and check-out
Charter motor coach transfer to Universal Orlando
Admission to Islands of Adventure and Universal Studios
Lunch and dinner with a $45 cash stipend
Charter Bus to MCO around 4:00 p.m.
Depart Orlando to PGH on SW Airlines at 7:15 p.m.
Arrive at PIT on Southwest flight #652 at 9:40 p.m.
Monday, January 20th- No School!
IMPORTANT! For families trying to coordinate seeing their children perform in person at Disney: NOTE: The specific performance dates and times are controlled by Disney, so they are TENTATIVE. Once we have applied to Disney and the performances are scheduled, they are unlikely to change. HOWEVER, it is possible due to unforeseeable circumstances like Disney's logistics, weather, mechanical breakdowns, and more. Unfortunately, things change and there is no guarantee that your child's performance will 100% happen on the day they have scheduled. Dates and times can be bumped for a number of reasons that are out of our control.
DIETARY RESTRICTIONS- Breakfast Buffet Only
IMPORTANT! There are no prearranged food meals while on this trip since you will be limited to what can be purchased on your own. However, you will be provided with a breakfast buffet. If you have dietary/allergy restrictions, you need to think about your typical hotel breakfast buffet (waffles, cereal, eggs, bacon, sausage, toast, etc). If you can manage your choices on your own, all is well. However, if your allergies or dietary restrictions are severe enough where you cannot adapt to the buffet options, you will need to say so on this form. Due by Friday, Oct. 11th.
ALL STUDENTS MUST FILL OUT THIS FORM!
ALL STUDENTS MUST FILL OUT THIS FORM!
T-SHIRT SIZE FORM
All students! Please submit your Music Department T-Shirt Size by Friday, Oct. 11th. T-shirt cost is included in your trip cost.
PARK MAPS
HOTEL ACCOMMODATIONS
Springhill Suites by Marriott ,Orlando Lake Buena Vista in Marriott Village.
8601 Vineland Ave. Orlando, FL 32831
Note: Please do not reserve rooms for students. We will handle that for everyone. Families may reserve rooms at the same hotel, but may not stay with the students and vice-versa. We will have blocks of security-guarded rooms that are for our students, chaperones, and staff only.
8601 Vineland Ave. Orlando, FL 32831
Note: Please do not reserve rooms for students. We will handle that for everyone. Families may reserve rooms at the same hotel, but may not stay with the students and vice-versa. We will have blocks of security-guarded rooms that are for our students, chaperones, and staff only.
ESTIMATED COSTS= $1800. Food, flights, tickets, hotel included.
STANDARD PAYMENT SCHEDULE:
#1. July 1st= $200 Secures your spot on the trip. (SEE LINK BELOW TO RSVP AND MAKE YOUR DEPOSIT NOW)
#2. August 31st= $400
#3. September 30th= $400 Beyond this payment= Non-Refundable!
#4. October 31st= $400
#5. November 30th= Final Payment= $425.
The Music Patrons will be sending out a Final Payment email with the final payment amount before the last payment due date. The final payment depends upon factors such as the final total number of students going, the final number of buses needed, the final number of rooms needed, and other factors.
#1. July 1st= $200 Secures your spot on the trip. (SEE LINK BELOW TO RSVP AND MAKE YOUR DEPOSIT NOW)
#2. August 31st= $400
#3. September 30th= $400 Beyond this payment= Non-Refundable!
#4. October 31st= $400
#5. November 30th= Final Payment= $425.
The Music Patrons will be sending out a Final Payment email with the final payment amount before the last payment due date. The final payment depends upon factors such as the final total number of students going, the final number of buses needed, the final number of rooms needed, and other factors.
OTHER:
We know there are occasions where parents/students may need to make payments that are not on the standard payment schedule. If you need to make a payment that is different from the standard payments, please use the link below.
We know there are occasions where parents/students may need to make payments that are not on the standard payment schedule. If you need to make a payment that is different from the standard payments, please use the link below.
TRAVEL INSURANCE- OPTIONAL!
We HIGHLY RECOMMEND that all families purchase Direct Travel Liability Insurance!
If you have questions about the insurance plan, coverage, or procedures, please CALL 844-440-8113.
MUST BE PURCHASED BY Saturday, September 14th, 2024
Travel Insured International Optional Student Travel Protection Plan w/ optional Cancel For Any Reason:Direct Travel/DirectED/Choice Music Tours strongly recommend the purchase of a Travel Protection Plan through our partners Travel Insured International. An optional Travel Protection Plan will be offered to each individual participant to purchase on their own using a customized link unique to their group. Below you will find a copy of the plan brochure with rates (note the separate rate sheet for residents of PA, CA, VA, and HI) and benefit amounts.
Benefits Include:
INSURANCE PRICES
$83.00 Standard Coverage
$108.29 (Cancel for Any Reason)
STEPS TO PURCHASE THE TRIP INSURANCE
1. CLICK THE PURPLE GROUP LINK BELOW!
2. Enter $2000 for the trip cost.
3. Enter your contact information.
4. The cost will show up on the upper right hand side.
5. Decide if you want Optional Cancel for Any Reason.
6. Pay.
group=158379&guid=c978e4816ee54646b3dfdc6e11f513fe
IF YOU HAVE QUESTIONS, PLEASE CALL 844-440-8113
If you have questions about the insurance plan, coverage, or procedures, please CALL 844-440-8113.
MUST BE PURCHASED BY Saturday, September 14th, 2024
Travel Insured International Optional Student Travel Protection Plan w/ optional Cancel For Any Reason:Direct Travel/DirectED/Choice Music Tours strongly recommend the purchase of a Travel Protection Plan through our partners Travel Insured International. An optional Travel Protection Plan will be offered to each individual participant to purchase on their own using a customized link unique to their group. Below you will find a copy of the plan brochure with rates (note the separate rate sheet for residents of PA, CA, VA, and HI) and benefit amounts.
Benefits Include:
- Trip Cancellation
- Trip Interruption
- Travel Delay – 6 hours
- Missed Connection – 3 hours
- Baggage/Personal Effects
- Musical Instruments and Rentals
- Baggage Delay -24 hours
- Emergency Medical Evacuation & Repatriation
- Non-Medical Emergency Evacuation
- Accident & Sickness Medical Expense
- Cancel for Any Reason (CFAR)
INSURANCE PRICES
$83.00 Standard Coverage
$108.29 (Cancel for Any Reason)
STEPS TO PURCHASE THE TRIP INSURANCE
1. CLICK THE PURPLE GROUP LINK BELOW!
2. Enter $2000 for the trip cost.
3. Enter your contact information.
4. The cost will show up on the upper right hand side.
5. Decide if you want Optional Cancel for Any Reason.
6. Pay.
group=158379&guid=c978e4816ee54646b3dfdc6e11f513fe
IF YOU HAVE QUESTIONS, PLEASE CALL 844-440-8113
REHEARSALS
There are rehearsals that you must attend in order to perform with your ensemble. Please be sure to add these rehearsals to your calendars. More information will be coming soon from each ensemble director.
BHS CHOIRS: Tuesday, Jan, 7th and Tuesday Jan. 14th- After school until 4:30 PM.
BHS SYMPHONIC ORCHESTRA: Fridays, Jan. 3rd and 10th- After school until 4:30 PM.
BHS MARCHING BAND: Wednesday, Dec. 18th and
BHS CHOIRS: Tuesday, Jan, 7th and Tuesday Jan. 14th- After school until 4:30 PM.
BHS SYMPHONIC ORCHESTRA: Fridays, Jan. 3rd and 10th- After school until 4:30 PM.
BHS MARCHING BAND: Wednesday, Dec. 18th and
MANDATORY TRIP MEETING- TUESDAY, JANUARY 7th, 2025
at BHS L.G.I. Room at 7 p.m.
Students and parents will meet directors and chaperones. We will review all Procedures and Expectations. Families will reconcile final payments with the Music Patrons and we will be here to answer any last minute questions before we leave. Please add this important date to your busy calendars.
CHAPERONE INFORMATION
Chaperone applications are now being accepted through Friday, Sept. 27th.
DEPARTURE PROCEDURES
1. Bring a breakfast snack to eat on the plane or grab something at the airport.
2. Arrive by the given time (EARLY MORNING)
3. Check-in at the CHECK IN front desk in the auditorium lobby.
4. Give NURSE any last minute Meds.
5. Get your luggage and wait for the buses to arrive at 5. Buses will be lined up outside the auditorium. The front bus= 1, middle bus= 2, and last bus= 3.
6. We will take roll and GO!
2. Arrive by the given time (EARLY MORNING)
3. Check-in at the CHECK IN front desk in the auditorium lobby.
4. Give NURSE any last minute Meds.
5. Get your luggage and wait for the buses to arrive at 5. Buses will be lined up outside the auditorium. The front bus= 1, middle bus= 2, and last bus= 3.
6. We will take roll and GO!
AIRPORT BUS SEATING
You will ride these buses to and from Baldwin/PGH Airport. All seating assignments are subject to change. This will be determined in November before fall break.
AIRPORT PROCEDURES
1. When we arrive at the airport, DIRECTORS, LUGGAGE TEAM, and CHAPERONES will first get off of the bus/ They will get their luggage and tickets, spread out and find a spot to await their students.
2. Once CHAPERONES are in place, then students will depart the bus to get their luggage, and find their assigned CHAPERONE.
3. Once CHAPERONES have all of their students accounted for, they can move into the airport to the Southwest counter for check-in and checking of their luggage.
4. Once all students in an assigned group have checked their luggage, the group can move to Security.
5. Once all students in an assigned group have gone through Security, the CHAPERONES can escort their students to the assigned gate.
6. CHAPERONES will check with each of their
2. Once CHAPERONES are in place, then students will depart the bus to get their luggage, and find their assigned CHAPERONE.
3. Once CHAPERONES have all of their students accounted for, they can move into the airport to the Southwest counter for check-in and checking of their luggage.
4. Once all students in an assigned group have checked their luggage, the group can move to Security.
5. Once all students in an assigned group have gone through Security, the CHAPERONES can escort their students to the assigned gate.
6. CHAPERONES will check with each of their
ORLANDO BUS SEATING CHART
These are the assigned seats in which you will sit while in Orlando. Charter buses on days when we perform may change depending upon which performing group you are in. All seating assignments are subject to change at the discretion of chaperones and the directors.
ROOM LISTS
Roommates will be chosen in October via student sign-ups. One we arrive at the hotel and get settled with the front desk, we will post which rooms numbers each group is assigned. Start planning as soon as school starts and work to get 5 total in each room. Rooms with less than 5 will be filled at directors' discretion.
TSA/AIRLINE I.D. and TRANSPORTATION INFORMATION
The Transportation and Safety Administration (TSA) does not require children under 18 to provide identification when traveling within the United States.
You will not need the special Driver's licence called "REAL I.D." for this trip. However, if you are or will be 18 or over, you WILL need specific identification! Compare the traveler's birthdate with the trip date to verify your age at the time of the trip. Then check the TSA Website for acceptable forms of I.D. Plan well in advance to have that I.D. taken care of before trip week!
You will not need the special Driver's licence called "REAL I.D." for this trip. However, if you are or will be 18 or over, you WILL need specific identification! Compare the traveler's birthdate with the trip date to verify your age at the time of the trip. Then check the TSA Website for acceptable forms of I.D. Plan well in advance to have that I.D. taken care of before trip week!
COMMUNICATION- REMIND
COMMUNICATION- Remind
To safely and effectively communicate from Directors to students and parents, we use an app called REMIND. All students going on the trip MUST join our REMIND APP so they can receive updates as needed. Due to size limits, please only sign up for student or parent respectively. Parents may sign-up for the Parent Remind.
To receive up-to-date information, please sign-up for our trip Remind App below.
You’ll receive a welcome text from Remind.
STUDENTS ONLY= Text @disney25s to the number 81010
PARENTS ONLY= Text @disney25p to the number 81010.
To safely and effectively communicate from Directors to students and parents, we use an app called REMIND. All students going on the trip MUST join our REMIND APP so they can receive updates as needed. Due to size limits, please only sign up for student or parent respectively. Parents may sign-up for the Parent Remind.
To receive up-to-date information, please sign-up for our trip Remind App below.
You’ll receive a welcome text from Remind.
STUDENTS ONLY= Text @disney25s to the number 81010
PARENTS ONLY= Text @disney25p to the number 81010.
ACADEMIC ELIGIBILITY REQUIREMENTS
All band, choir, and orchestra students in the Baldwin High School Music Department going on this tour must maintain a good behavioral, attendance, and academic standing. A student may be barred from attending the trip due to behavioral issues deemed serious enough to warrant concern by the music directors and administrators. Students must also adhere to the school district's attendance and eligibility policies. Students can be barred from participation in the trip if these expectations are not met. Refunds cannot be given if a student becomes ineligible under the district's policies.
A student shall be placed on academic probation if they fail to maintain a 2.0 overall grade point average and passing grades in English, mathematics, social studies, and science (if scheduled). A student on academic probation shall have their academic progress monitored by the principal or designee on a weekly basis and shall remain on academic probation for the remainder of the season for the activity in which the student is participating. A student will be declared academically ineligible for extracurricular activities if they fail to maintain a minimum of passing grades in at least four full-credit subjects, or the equivalent, as of each Friday during a grading period. Additionally, any student on academic probation that is not making adequate progress as determined by the principal or designee shall also be declared ineligible as of each Friday during a grading period.
A student shall be placed on academic probation if they fail to maintain a 2.0 overall grade point average and passing grades in English, mathematics, social studies, and science (if scheduled). A student on academic probation shall have their academic progress monitored by the principal or designee on a weekly basis and shall remain on academic probation for the remainder of the season for the activity in which the student is participating. A student will be declared academically ineligible for extracurricular activities if they fail to maintain a minimum of passing grades in at least four full-credit subjects, or the equivalent, as of each Friday during a grading period. Additionally, any student on academic probation that is not making adequate progress as determined by the principal or designee shall also be declared ineligible as of each Friday during a grading period.
FREQUENTLY ASKED QUESTIONS
Q. Will parents be able to go on the trip?
A. Due to logistics and student safety, family members will need to coordinate their own travel to Orlando. Itineraries change for many reasons. We will provide updates as best we can. Be sure to check with us before scheduling flights and making reservations. Due to the possibility of itinerary changes, parents and family members should make arrangement for their own tickets.
Q. Will the price per student change?
A. It may be slightly higher or lower than what was initially proposed. We are working to find ways to save money. As we move closer to the non-refundable deadline, we will have a better total price.
Q. Watching performances. Can we see our child perform?
A. You may watch the performance at Disney in person. Often there are parents who either live stream the performances or share recordings. We will let you know.
Q. I have questions about the insurance. Who should I contact?
A. Please contact the travel insurance company directly.
Q. How can I become a chaperone?
A. A chaperone application will be sent out and a panel of directors will choose.
A. Due to logistics and student safety, family members will need to coordinate their own travel to Orlando. Itineraries change for many reasons. We will provide updates as best we can. Be sure to check with us before scheduling flights and making reservations. Due to the possibility of itinerary changes, parents and family members should make arrangement for their own tickets.
Q. Will the price per student change?
A. It may be slightly higher or lower than what was initially proposed. We are working to find ways to save money. As we move closer to the non-refundable deadline, we will have a better total price.
Q. Watching performances. Can we see our child perform?
A. You may watch the performance at Disney in person. Often there are parents who either live stream the performances or share recordings. We will let you know.
Q. I have questions about the insurance. Who should I contact?
A. Please contact the travel insurance company directly.
Q. How can I become a chaperone?
A. A chaperone application will be sent out and a panel of directors will choose.
